Ocean Air PTA Reimbursement Requests
❌ Do NOT send separate files for the form and receipts
✅ Combine all documents into one single PDF before submitting
Downloadable Forms Video Tutorial
Check out our Expense Reimbursement/Payment Authorization training video for a live walk through of the word fillable form process from a laptop!
Where do I send my completed reimbursement?
Classroom Funds - roomparentliason@oceanairpta.org
General PTA expenses - financialsecretary@oceanairpta.org
Science Olympiad - scioly@oceanairpta.org
PDF FILLABLE FORM - INSTRUCTIONS TO COMPLETE FROM A PHONE:
1. Download OA PTA Expense Reimbursement and Payment Form and save to files.
2. Open file and complete top portion only.
3. Download Genius Scan on your phone - this is a free app that does not require an account
4. Click orange plus button at bottom left of screen.
5. Select "Files" at bottom right to retrieve saved form.
6. Open form in Genius Scan and add pages (bottom left of screen)
7. Add from camera to capture pdf images of receipts or add from photos if jpeg images already saved in camera roll
8. Rename file with the following naming format: Firstinitial.Lastname.Event.$amount
9. Share to email or select "Other apps" to send file using gmail, airdrop, etc
10. Email PDF to the appropriate OA PTA Chairperson
WORD FILLABLE FORM - TO COMPLETE FROM A LAPTOP OR DESKTOP COMPUTER:
1. Download OA PTA Expense Reimbursement and Payment Form. When you open this file in Microsoft Word, it will open was a read-only file. You will need to create a duplicate copy to fill in the form.
2. Complete the top portion only.
3. Take images of receipts, and insert at end of word document.
4. Save as a PDF file with the following naming format: Firstinitial.Lastname.Event.$amount
5. Email PDF to the appropriate OA PTA Chairperson